When and how shall I
receive a proof of my article?
A proof of most papers
published will be sent to the corresponding author
within 2-4 weeks, generally by e-mail in PDF format.
Why is my
supplementary material not online?
Supplementary material
should be uploaded within 24 hours of online publication
of your paper. If it does not appear 24 hours after your
paper is published online, please contact Academia
Journals.
My paper is
online—when will it be published?
All papers that appear
online are considered published. The date it appears
online is the definitive publication date.
How do I cite an
article that is available in Advance Access but not in
an issue?
Papers published in
Advance Access using the doi and publication date ('doi'
stands for 'digital object identifier' and is unique to
each paper; for more about dois, please visit http://www.doi.org
or http://www.crossref.org).
What is/where do I
find the manuscript number to put on my licence/offprint
form?
Manuscript number (or
article ID number) It can be found on any correspondence
from Academia Publishers and on your PDF proofs. If you
have not yet been assigned an Academia article ID
number, but you have a manuscript number assigned by the
Editorial Office, you may use that number on your
licence form.
Can I make another
correction to my article?
Please contact the
production editor to see if this is possible. You will
need to check the status of your paper with us, but if
it is soon after you returned your first corrections,
generally yes. You should ensure that you check your
proofs very carefully to avoid this situation arising.
Why have changes been
made to my article after it was accepted?
All papers are subject
to copyediting after acceptance to ensure that articles
conform to journal style, there are no spelling or
grammatical errors, for internal consistency.
How do I open my
proofs? What should I do if I want to make changes to
them?
You will need Adobe
Reader to open your PDF proofs – this software is freely
available at
http://www.adobe.com/products/acrobat/readstep2.html.
You can make changes by printing out the PDF and faxing
the marked up pages back to Academia Publisher, or if
you have Adobe Acrobat, you can electronically mark your
corrections and e-mail the PDF back to us.
When do you need my
proofs back?
We require proof
corrections to be returned within two working days.
I was out of town and
couldn't return the proofs within your deadline—is it
too late to return them for inclusion in the next issue?
This depends on how
quickly the journal is published. You should always
return your proofs as soon as possible, even if you miss
the deadline. If you know you will be away, please let
us know so we can accommodate this, or arrange for
someone to handle the proofs in your absence.
Has my paper been
accepted? Please could you send an official letter of
acceptance?
You should receive a
letter of acceptance from the Editors of the journal
once your paper has been accepted. If you have any
doubts over whether your paper has been accepted, please
contact the Editorial Office you submitted your paper
to.
Figures: What format
should figures be supplied in?
We prefer figures to
arrive as TIFFs, although we can accept most figure
formats. Please note that JPEGs generally do not meet
our requirements and should be avoided. For production,
images must be at a minimum resolution of 600 dots per
inch (dpi) for line drawings (black and white) and
combinations, and 300 dpi for colour or greyscale.
Colour figures must be supplied in CMYK not RGB colours.
Please ensure that the prepared electronic image files
print at a legible size and are of a high quality for
publication. For useful information on preparing
figures, visit http://cpc.cadmus.com/da where you can
also test whether your figures are suitable for
production by using the preflight tool at http://cpc.cadmus.com/da.
Customer Service
Will I receive any
free offprints?
Unless stated in the
journal or on the offprint form, you will not receive
any free paper offprints. Most journals do, however,
offer authors free, permanent access to the online
version of their articles. Any exceptions to this rule
will be outlined on individual journals' offprint forms.
When will I receive
online access to my article?
Corresponding authors
will be sent URLs for their online papers once they are
published.
When will I receive
my paper offprints?
If applicable, offprints
are normally dispatched within 4–6 weeks after print
publication.
How do I pay for
colour/excess charges?
You will be invoiced for
any costs relating to publication after print
publication.
How much do offprints
cost?
The prices for offprints
are stated on the offprint invoice. Please add 100% of
the prices quoted for colour offprints (i.e. black/white
cost for 100 offprints, £271/$461; colour cost
£542/$922).
What is the
difference between offprints and reprints?
Offprints are ordered
before publication of an article, and are printed the
same time as the issue. Reprints are printed after
publication and may incur an extra cost.
Why do I have to pay
for colour/excess pages?
Colour figures cost more
to print than black and white figures to produce. For
some journals, therefore, we must charge authors a fee
to defray costs. For details about colour charges for
your journal, please contact your Editorial Office or
Academia Publisher Production Editor.
Where are my
offprints?
If you do not receive
your ordered offprints 6 weeks after publication of the
journal, please contact Academia Publisher so we can
investigate what has happened.
Can you send the
invoice for my paper to someone else?
Invoices can be
addressed to whomsoever you wish—please address the
contact
Can we receive a
waiver for our article's charges?
If your country is
listed on our developing countries list, you may receive
a waiver of publication charges. Other reasons for
applying for a waiver should be directed to the Editor
of the journal, who may have the discretion to grant a
waiver.
Conflicts of interest
What is a ‘Conflict
of Interest’?
Any financial interests
or connections, direct or indirect, or other situations
that might raise the question of bias in the work
reported or the conclusions, implications or opinions
stated – including pertinent commercial or other sources
of funding for the individual author(s) or for the
associated department(s) or organization(s), personal
relationships, or direct academic competition.
How can I be sure if
I should declare something?
Please consider the
following Conflict of Interest test: Is there any
arrangement that would compromise the perception of your
impartiality or that of your co-authors if it was to
emerge after publication and you had not declared it?
Who should make the
declaration?
The corresponding author
is expected to obtain the relevant information from all
co-authors
How should the
declaration be made?
This journal requires
declaration of any Conflict of Interest upon submission.
This information will be available to the Editors. If
your manuscript is published, this information will be
communicated in a statement in the published paper.
Note:
Depending on the journal, you may also be asked to
submit signed Conflict of Interest form if your article
is accepted for publication.
In both cases the
corresponding author has to be in a position to report
for all co-authors.
What happens if I do
not know about any potential Conflict of Interest for my
co-authors?
On submission any
potential Conflict of Interest should be clearly stated
for each author – the Editors reserve the right to
require further information before the paper is
reviewed. As corresponding author it is your
responsibility to confirm with your co-authors whether
they have any conflicts to declare. If you are unable to
do this you will need to co-ordinate the completion of
written forms from all co-authors, and submit these to
the editorial office before the manuscript can be
processed.
Are referees and
Editors covered by a similar code?
All referees are either
asked to decline to review a manuscript if they have a
potential conflict or declare any potential conflict.
All Editors have submitted a Conflict of
Interest statement to the publisher. Editors would not
handle the review of a manuscript if there was a
potential Conflict of Interest, and instead would pass
it on to another editorial colleague.