When and how shall I receive a proof of my article?
A proof of most papers published will be sent to the
corresponding author within 2-4 weeks, generally by
e-mail in PDF format.
Why is my supplementary material not online?
Supplementary material should be uploaded within 24
hours of online publication of your paper. If it does
not appear 24 hours after your paper is published
online, please contact Academia Journals.
My paper is online—when will it be published?
All papers that appear online are considered published.
The date it appears online is the definitive publication
date.
How do I cite an article that is available in Advance
Access but not in an issue?
Papers published in Advance Access using the doi and
publication date ('doi' stands for 'digital object
identifier' and is unique to each paper; for more about
dois, please visit http://www.doi.org or http://www.crossref.org).
What is/where do I find the manuscript number to put on
my licence/offprint form?
Manuscript number (or article ID number) It can be found
on any correspondence from Academia Publishers and on
your PDF proofs. If you have not yet been assigned an
Academia article ID number, but you have a manuscript
number assigned by the Editorial Office, you may use
that number on your licence form.
Can I make another correction to my article?
Please contact the production editor to see if this is
possible. You will need to check the status of your
paper with us, but if it is soon after you returned your
first corrections, generally yes. You should ensure that
you check your proofs very carefully to avoid this
situation arising.
Why have changes been made to my article after it was
accepted?
All papers are subject to copyediting after acceptance
to ensure that articles conform to journal style, there
are no spelling or grammatical errors, for internal
consistency.
How do I open my proofs? What should I do if I want to
make changes to them?
You will need Adobe Reader to open your PDF proofs –
this software is freely available at
http://www.adobe.com/products/acrobat/readstep2.html.
You can make changes by printing out the PDF and faxing
the marked up pages back to Academia Publisher, or if
you have Adobe Acrobat, you can electronically mark your
corrections and e-mail the PDF back to us.
When do you need my proofs back?
We require proof corrections to be returned within two
working days.
I was out of town and couldn't return the proofs within
your deadline—is it too late to return them for
inclusion in the next issue?
This depends on how quickly the journal is published.
You should always return your proofs as soon as
possible, even if you miss the deadline. If you know you
will be away, please let us know so we can accommodate
this, or arrange for someone to handle the proofs in
your absence.
Has my paper been accepted? Please could you send an
official letter of acceptance?
You should receive a letter of acceptance from the
Editors of the journal once your paper has been
accepted. If you have any doubts over whether your paper
has been accepted, please contact the Editorial Office
you submitted your paper to.
Figures: What format should figures be supplied in?
We prefer figures to arrive as TIFFs, although we can
accept most figure formats. Please note that JPEGs
generally do not meet our requirements and should be
avoided. For production, images must be at a minimum
resolution of 600 dots per inch (dpi) for line drawings
(black and white) and combinations, and 300 dpi for
colour or greyscale. Colour figures must be supplied in
CMYK not RGB colours. Please ensure that the prepared
electronic image files print at a legible size and are
of a high quality for publication. For useful
information on preparing figures, visit http://cpc.cadmus.com/da
where you can also test whether your figures are
suitable for production by using the preflight tool at
http://cpc.cadmus.com/da.
Customer Service
Will I receive any free offprints?
Unless stated in the journal or on the offprint form,
you will not receive any free paper offprints. Most
journals do, however, offer authors free, permanent
access to the online version of their articles. Any
exceptions to this rule will be outlined on individual
journals' offprint forms.
When will I receive online access to my article?
Corresponding authors will be sent URLs for their online
papers once they are published.
When will I receive my paper offprints?
If applicable, offprints are normally dispatched within
4–6 weeks after print publication.
How do I pay for colour/excess charges?
You will be invoiced for any costs relating to
publication after print publication.
How much do offprints cost?
The prices for offprints are stated on the offprint
invoice. Please add 100% of the prices quoted for colour
offprints (i.e. black/white cost for 100 offprints,
£271/$461; colour cost £542/$922).
What is the difference between offprints and reprints?
Offprints are ordered before publication of an article,
and are printed the same time as the issue. Reprints are
printed after publication and may incur an extra cost.
Why do I have to pay for colour/excess pages?
Colour figures cost more to print than black and white
figures to produce. For some journals, therefore, we
must charge authors a fee to defray costs. For details
about colour charges for your journal, please contact
your Editorial Office or Academia Publisher Production
Editor.
Where are my offprints?
If you do not receive your ordered offprints 6 weeks
after publication of the journal, please contact
Academia Publisher so we can investigate what has
happened.
Can you send the invoice for my paper to someone else?
Invoices can be addressed to whomsoever you wish—please
address the contact
Can we receive a waiver for our article's charges?
If your country is listed on our developing countries
list, you may receive a waiver of publication charges.
Other reasons for applying for a waiver should be
directed to the Editor of the journal, who may have the
discretion to grant a waiver.
Conflicts of interest
What is a ‘Conflict of Interest’?
Any financial interests or connections, direct or
indirect, or other situations that might raise the
question of bias in the work reported or the
conclusions, implications or opinions stated – including
pertinent commercial or other sources of funding for the
individual author(s) or for the associated department(s)
or organization(s), personal relationships, or direct
academic competition.
How can I be sure if I should declare something?
Please consider the following Conflict of Interest test:
Is there any arrangement that would compromise the
perception of your impartiality or that of your
co-authors if it was to emerge after publication and you
had not declared it?
Who should make the declaration?
The corresponding author is expected to obtain the
relevant information from all co-authors
How should the declaration be made?
This journal requires declaration of any Conflict of
Interest upon submission. This information will be
available to the Editors. If your manuscript is
published, this information will be communicated in a
statement in the published paper.
Note:
Depending on the journal, you may also be asked to
submit signed Conflict of Interest form if your article
is accepted for publication.
In both cases the corresponding author has to be in a
position to report for all co-authors.
What happens if I do not know about any potential
Conflict of Interest for my co-authors?
On submission any potential Conflict of Interest should
be clearly stated for each author – the Editors reserve
the right to require further information before the
paper is reviewed. As corresponding author it is your
responsibility to confirm with your co-authors whether
they have any conflicts to declare. If you are unable to
do this you will need to co-ordinate the completion of
written forms from all co-authors, and submit these to
the editorial office before the manuscript can be
processed.
Are referees and Editors covered by a similar code?
All referees are either asked to decline to review a
manuscript if they have a potential conflict or declare
any potential conflict.
All Editors have submitted a Conflict of Interest
statement to the publisher. Editors would not handle the
review of a manuscript if there was a potential Conflict
of Interest, and instead would pass it on to another
editorial colleague.
